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Student Group Event Planning

Looking to host an event at the Law School but not sure where to start? Use this page as a guide and follow the easy steps below! 

1. Submit an event proposal

All events require a Student Group Event Proposal . The Student Affairs and Facilities        team review event proposals every Wednesday. 

For small events, proposals must be submitted at least two weeks prior to the requested date of your event. 

For large events, proposals must be submitted at least one month prior to the requested date of your event. 

For major events, proposals must be submitted the summer prior to the requested date of the event. Fall event proposals are due by May 31st, and Spring event proposals are due by July 31st. 

2. Prepare all logistics for your event.

Once your event proposal has been approved and you have a confirmed date, begin reading through the basic event planning guidelines .

Further details and links can be found below in “Quick Links and Resources”. If you have any questions or concerns, please reach out to Melissa Clerval at .   

Be sure to add your event to the Penn Law Web Events Calendar !

3. Meet with Student Affairs and other departments for event support/guidance

If you are hosting a large or major event, Melissa will be in touch with you to schedule a            round-table meeting and a walk-through meeting. Round-table meetings occur about            4-6 weeks our from your event and will include a representative from ITS, Facilities,                      Business Affairs, and the Continuing Legal Education department. Walk-through                        meetings occur 1-2 weeks prior to your event, and gives you the opportunity to walk                  through the space you will use for your event with an ITS and Facilities representative to            map out and discuss your event set-up requests. 

Quick Links and Resources 


Questions? Contact Melissa! 

Melissa Clerval - Student Events Coordinator