Student Group Event Planning
Looking to host an event at the Law School but not sure where to start? Use this page as a guide and follow the easy steps below!
1. Submit an event proposal.
All events require a Student Group Event Proposal . The Student Affairs and Facilities team review event proposals every Wednesday.
For small events, proposals must be submitted at least two weeks prior to the requested date of your event.
For large events, proposals must be submitted at least one month prior to the requested date of your event.
For major events, proposals must be submitted the summer prior to the requested date of the event. Fall event proposals are due by May 31st, and Spring event proposals are due by July 31st.
2. Prepare all logistics for your event.
Once your event proposal has been approved and you have a confirmed date, begin reading through the basic event planning guidelines .
Further details and links can be found below in “Quick Links and Resources”. If you have any questions or concerns, please reach out to Melissa Satchell at firstname.lastname@example.org .
Be sure to add your event to the Penn Law Web Events Calendar !
3. Meet with Student Affairs and other departments for event support/guidance.
If you are hosting a large or major event, Melissa will be in touch with you to schedule a round-table meeting and a walk-through meeting. Round-table meetings occur about 4-6 weeks our from your event and will include a representative from ITS, Facilities, Business Affairs, and the Continuing Legal Education department. Walk-through meetings occur 1-2 weeks prior to your event, and gives you the opportunity to walk through the space you will use for your event with an ITS and Facilities representative to map out and discuss your event set-up requests.
Quick Links and Resources
Need to request a room for your event?
Request a Room Here
- Helpful tools for selecting a date for your event:
Looking for additional funds for your event?
Apply for ALL Funds Here . Learn more about each individual funding opportunity below.
- Everything you need to know about catering and purchasing for your event:
Fundraising for your event?
- How will you advertise your event?
- Will you be offering CLE Accreditation at your event?
- Tech Needs?
- Planning to serve alcohol at your event?
Questions? Contact Melissa!
Melissa Satchell - Student Events Coordinator