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Student Clubs: Management & Event Planning

The below resources and forms can help if your club is planning an event or putting on programming!

Town Hall Summary and Student Group Guidelines for 2017-18

All student group leaders should read this document carefully. It’s the starting point. The doc explains how to pick a date for a (non 3.5+ hr) event, types of club funding, and much more. These guidelines draw from the Sept. 6, 2017 Student Group Town Hall. After reading this doc, group leaders should review the PPTs found below.

From Penn Law’s Admin Offices and CSR

 Read the below docs to find out how these offices can support your group! Business Affairs can help you purchase things, ITS can help you with data storage, Communications can help with graphic design and much more!  Read on below. 

Funding Sources

  • Collaboration Fund Request Form - for multiple student groups that are collaborating to put on an event. 
  • CP&P Funding Request - must be submitted at least 2 weeks before the funds are needed.
  • Dean’s Speaker Fund Request Form (can be used to reimburse speakers for reasonable travel and hotel, publicity, and event setup fees)Must be submitted at least 4 weeks before a major conference or symposium, and 2 weeks before funds are needed for a smaller event.
  • GAPSA Funding (for events that invite multiple graduate schools - like Law AND Wharton, or Law AND Penn Dental)
  • LINK to CSR Budget Application - Due October 1 at 11:59pm!  Email for any questions.
    (Note, CSR - our student gov’t - makes budget allocations to our student groups.  Students must then purchase things directly, AND THEN seek reimbursement from CSR.  For all the other types of funding listed above, our Bus. Affairs office will hold the funding, and can pay for items directly - without students needing to spend their own money first.)

Planning Major (3.5+ hr) Events

  • Major event planners should read our MAJOR EVENT GUIDELINES. The guidelines tell you what to do when! For major event planners, please read this document - it includes all sorts of instructions, tips, and checklists!  What to do 5 months out, 4 months out, etc.

Add’l Forms & Links (Alcohol, Graphic Design, Room Reservations, etc.)

The below forms include info on admin funding, registering for an event with alcohol, and more.