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Student Clubs: Management & Event Planning

The below can help if your club is planning an event!

Town Hall Summary and Student Group Guidelines for 2018-19

All student group leaders should read this document carefully. It’s the starting point. The doc explains how to pick a date for a (non 3.5+ hr) event, types of club funding, and much more. These guidelines draw from the Sept. 5, 2018 Student Group Town Hall. After reading this doc, group leaders should review the PPTs and funding/misc. docs found below.

From Penn Law’s Admin Offices and CSR

 Read the below docs to find out how these offices can support your group! Business Affairs can help you purchase things, ITS can help you with data storage, Communications can help with graphic design and much more!  Read on below. 

Funding Sources

  • Collaboration Fund Request Form - for multiple student groups that are collaborating to put on an event. 
  • CP&P Funding Request - must be submitted at least 2 weeks before the funds are needed.
  • Dean’s Speaker Fund Request Form (can be used to reimburse speakers for reasonable travel and hotel, publicity, and event setup fees)Must be submitted at least 4 weeks before a major conference or symposium, and 2 weeks before funds are needed for a smaller event.
  • GAPSA Funding (for events that invite multiple graduate schools - like Law AND Wharton, or Law AND Penn Dental)
  • LINK to CSR Budget Application AND BUDGET ADDENDUM - BOTH docs are due September 20 at 12:00pm!  Email for any questions.
  • External Fundraising Guidelines (e.g., from law firms) - please read through the guidelines and plan accordingly (groups should seek donations 5-6 weeks before an event).  Andy Maynard and Liz Sarshik are your contacts in this office - and

  • (For any of the above revenue streams, our Business Affairs Office can DIRECT purchase items/food for you.  Per U. tax reporting protocols, students should NOT purchase items themselves and seek reimbursement.  Rather, let Business Affairs purchase items for you.  Ian Semmler in Bus. Affairs is your contact here -

Planning Major (3.5+ hr) Events

  • Major event planners should read our MAJOR EVENT GUIDELINES. The guidelines tell you what to do when! For major event planners, please read this document - it includes all sorts of instructions, tips, and checklists!  What to do 5 months out, 4 months out, etc.

Add’l Forms & Links (Alcohol, Graphic Design, Room Reservations, etc.)

The below forms include info on admin funding, registering for an event with alcohol, and more.