Student Group Event Planning
Looking to host an event at the Law School but not sure where to start? Use this page as a guide and follow the easy steps below!
1. Submit an event proposal
All events require a Student Group Event Proposal . The Student Affairs and Facilities team review event proposals every Wednesday.
For small events, proposals must be submitted at least two weeks prior to the requested date of your event.
For large events, proposals must be submitted at least one month prior to the requested date of your event.
For major events, proposals must be submitted the summer prior to the requested date of the event. Fall event proposals are due by May 31st, and Spring event proposals are due by July 31st.
2. Prepare all logistics for your event.
Once your event proposal has been approved and you have a confirmed date, begin reading through the basic event planning guidelines .
Further details and links can be found below in “Quick Links and Resources”. If you have any questions or concerns, please reach out to Melissa Clerval at firstname.lastname@example.org .
Be sure to add your event to the Penn Law Web Events Calendar !
3. Meet with Student Affairs and other departments for event support/guidance
If you are hosting a large or major event, Melissa will be in touch with you to schedule a round-table meeting and a walk-through meeting. Round-table meetings occur about 4-6 weeks our from your event and will include a representative from ITS, Facilities, Business Affairs, and the Continuing Legal Education department. Walk-through meetings occur 1-2 weeks prior to your event, and gives you the opportunity to walk through the space you will use for your event with an ITS and Facilities representative to map out and discuss your event set-up requests.
Quick Links and Resources
Need to request a room for your event?
Request a Room Here
- Helpful tools for selecting a date for your event:
Looking for additional funds for your event?
Apply for ALL Funds Here . Learn more about each individual funding opportunity below.
- Center on Professionalism Funding
- Career Planning & Professionalism Funding
- Deans Speaker Fund (Student Affairs)
- Collaboration Fund (Student Affairs)
- International Programs Funding
- Toll Public Interest Center
- The “ALL Funds” form link above also includes info about the new Equal Access Fund (this fund provides small, individual grants to ensure all students can participate fully in Law School life and activities. These grants are typically under $100.)
- Everything you need to know about catering and purchasing for your event:
Fundraising for your event?
How will you advertise your event?
- Submit an entry to On the Docket
- Don’t forget to put your event on the Penn Law Web Events Calendar !
- Fill out a Communications Request Form to request graphic design support for flyers or posters, including the community board screens.
- Remember, your publicity does not start until you have your materials in hand, so plan ahead!
Need printed materials for your event?
- If you need programs, brochures, or oversized posters for your event, please fill out the Communications Request Form . All printing will be sent to Campus Copy. Please allow extra time from the day of your event for printing!
- Will you be offering CLE Accreditation at your event?
- Tech Needs?
Planning to serve alcohol at your event?
- Complete the Alcohol Form and send to Melissa Clerval at email@example.com
- To purchase wine from our wine repository, please e-mail Neoshie Giles in the Events Office (firstname.lastname@example.org).
Questions? Contact Melissa!
Melissa Clerval - Student Events Coordinator