Dear Penn Colleagues:
The return to campus and normal operations is near. To help protect you and those around you from the spread of COVID-19, the University is requiring current and active faculty, staff, and postdoctoral trainees to be fully vaccinated.
Faculty, staff, and postdoctoral trainees must enter their vaccine information in Workday@Penn, our system of record for human resources and payroll. This includes those who are in Workday for pay purposes. The information you enter is secure and confidential. The Workday process is not intended for student workers. Students will follow their customary process for uploading their immunization records through the Student Health Service portal.
Workday will send you an inbox notification and reminders. An announcement also appears on your Workday home page. Please access a video demonstration or follow these simple instructions to enter your vaccine information.
Log in to Workday@Penn
Go to https://www.myworkday.com/upenn/login.htmld
Provide your PennKey username and password. Workday requires secure, two-factor authentication, so please have your mobile device or other method readily available if required.
Go to Your Profile
Navigate to your profile by clicking the blue cloud icon in the upper right corner of the Workday home screen and click on your name.
Click on the “Personal” menu on the left-hand column.
Choose the “Individual Vaccination” tag along the top of that screen.
If you are an academic affiliate, enter “Affiliate Vaccinations” in the search bar. Your process is then the same.
Add Vaccination Information
Click the button marked “Add Vaccination.”
Fill in these fields: Date, Type, Manufacturer, and Dose. Dose will appear after you choose the manufacturer. Lot Number, Site/Location, and Proof of Vaccination are optional fields. If you choose to upload an image of your vaccination card, we recommend you add it only once after you complete the doses (some manufacturers require two doses separated by two to three weeks).
Check the box indicating your agreement.
If you make a mistake, delete your entry, and start over by clicking “Delete” at the far right of the entry line. If your vaccine required a second dose, you must repeat these steps to upload the information for each dose separately.
Workday Assistance (PennKey Required)
Please contact the Penn Employee Solution Center at 215-898-7372 or email@example.com if you have any questions about the Workday process or HR policies.
Why Report Your Vaccinated Status?
Effective July 1, those who have submitted their information on being fully vaccinated will no longer be required to schedule and take part in weekly Penn Cares screening testing or complete their daily screening questions through PennOpen Pass.
Additionally, beginning July 1, a Green Pass will not be required to enter University buildings or board Penn Transit. Penn Medicine will continue to require a Green Pass for health care facility entrance.
Those who do not enter their information on being fully vaccinated into Workday will be required to schedule and take part in weekly Penn Cares screening testing and complete their daily screening through PennOpen Pass. According to the Centers for Disease Control and Prevention, individuals are considered to be fully vaccinated:
2 weeks after their second dose in a 2-dose series, such as with the Pfizer or Moderna vaccine or
2 weeks after a single dose, such as the Johnson & Johnson’s Janseen vaccine.
On August 1, the University campus will be fully open; by this point, you must either provide your information on being fully vaccinated or begin/continue to participate in Penn Cares testing.
New hires, those who are returning from leaves of absence, and those who are not yet fully vaccinated can continue to upload their vaccine information on a rolling basis. Once your information on being fully vaccinated has been recorded, you will be exempt from ongoing Penn Cares screening testing.
For additional information about PennOpen Pass and Penn Cares screening testing, visit coronavirus.upenn.edu. Visit the University’s Frequently Asked Questions page to learn more about vaccine safety and efficacy.
Thank you for doing your part to create a safe return to campus.