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#110 Control How Formatting is Copied and Pasted in Word

March 12, 2012

Have you ever struggled with strange formatting when you copy and paste text from a website into Word? Correcting strange formatting can take a lot of time and cause trouble down the road. Next time, use the Paste Options button to control exactly how text is pasted.

The Paste Options button appears at the bottom of any text you paste into Word.

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  1. Keep Source Formatting: Keeps the formatting of the text you copied
  2. Use Destination Styles: Matches the formatting where you pasted your text
  3. Kept Text Only: Discards both the text formatting AND the non-text elements you copied, such as pictures or table, and then matches the formatting where you pasted the text
  4. Merge Formatting: Keeps the formatting of the text you copied without changing the formatting of the destination document, e.g., if you cut and paste a sentence from another document that had a different font type or size

Source: Microsoft Word Blog