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How to request a Zoom Webinar license

December 08, 2020

Zoom Webinar is the recommended platform for hosting a virtual event. Penn Law Staff and Faculty can request a Zoom Webinar license.

Students group leaders must fill out the Event request Form. Please follow this guide from Student Affairs to get started: https://www.law.upenn.edu/students/event-planning.php

 

Request a Webinar License:

Zoom Webinar Request form: https://pennlawits.freshservice.com/support/catalog/items/116

  • Once we receive your request, we will assign an alias to you (something like zoom-webinar4@law.upenn.edu).
  • Any email sent to this address will be forwarded to you
  • You will receive an email prompting you to change the password on the Zoom account.
  • You will have access to the account for 3 weeks before your event, and one week after your event
  • When requesting the license, indicate any events in close proximity and we will extend the length of the loan period

Request ITS help with your Virtual Event

Request form: https://pennlawits.freshservice.com/support/catalog/items/115

  • An ITS technician can join your Webinar or meeting 5-30 minutes early
  • We can troubleshoot any panelist’s connection issues and answer any questions before the event starts
  • We will disconnect 10-20 minutes after the event has started

 

Major Differences between Webinars and Meetings:

Webinars

Participants are viewers only, with their video and audio disabled. Panelists, Hosts, co-hosts, and Alternative Hosts will have both video and audio, can communicate with other Panelists, and have the ability to share their screen. Chat and Q&A options are available, and are the only two ways participants will be able to communicate to Panelists. Chat can be enabled and disabled at any time, just like a Meeting. Breakout Rooms are not available in Webinars. Licenses offer up to 100, 500, and 1000 maximum participants.

Meetings

All participants have video and audio and can communicate with everyone connected to the meeting. The same goes for Hosts, all co-hosts, and all Alternative Hosts. Screen share is limited to only Hosts, co-hosts, and Alternative Hosts, unless changed in Security settings. Q&A is not available in Meetings. The maximum number of users for a Meeting is 300.

Similarities between Meetings and Webinars

Other basic Zoom features, such as the ability of the Host to change Security settings, allowing participants to rename themselves, etc, remain the same between Meetings and Webinars.