ITS Online»Room Tech & Conferencing»Zoom

Zoom

Service available for: Students, Faculty, & Staff

Zoom is a synchronous video conferencing platform that can be used for small meetings as well as large online conferences. Zoom allows you to share your screen, record the session and host high quality video meetings. Zoom works on iPads, iPhone, Windows and Mac, and Android devices.

Licensed Zoom accounts are available for all Penn Carey Law faculty, staff and students. Accounts are hosted on the University of Pennsylvania’s central Zoom service and use Pennkey logins: https://upenn.zoom.us/

With your Zoom account, you are able to:

Host unlimited meetings for up to 300 participants. Meetings can last up to 24 hours.
Use Zoom’s video conferencing and web conferencing features to collaborate inside and outside of class sessions
Take advantage of Zoom’s other collaborative features and meeting features like breakout rooms.

IMPORTANT: Individual Zoom accounts are different than Course Zoom accounts. Faculty should continue to use the Zoom link in their Canvas sites for teaching as documented in our Remote Teaching Guide.

On this page:

How do I create/login to my Zoom account?
Managing Zoom meetings
Recordings Retention Policy
Downloading and storing recordings
FAQs
Zoom Training & Guides
Other Questions

How do I create/login to my Zoom account?

To create/sign into your Zoom account using a web browser:

Navigate to https://upenn.zoom.us/
Click “Sign in”
Sign in with your PennKey and password
If prompted, verify your identity with Two-Step Verification
Return to https://upenn.zoom.us/ and log in with your PennKey and password whenever you need to access your Zoom account.

To create/sign into your Zoom account using the app on your computer or device:

Download and install the Zoom desktop or mobile app
Open the app and click Sign In with SSO
Enter upenn as the company domain
When prompted, sign in with your PennKey and password

That’s it! You’re ready to start using Zoom!

Managing Zoom meetings

For Students

Attend classes online using Zoom

Accessing Recordings and Retention Policy

Accessing Cloud Recordings

To access Zoom recordings that you record to the Cloud, you can access those recordings by logging into the Penn Zoom website.

Log into the Zoom website at upenn.zoom.us.
Click on “Recordings” on the left hand side.
Click on the recording you want to view/ download.
Click “Download”

Retention Policy

The Penn Zoom service has introduced limits on cloud storage.

Penn Zoom Cloud recordings are saved for 365 days.
Once a recording is 366 days old, it will be moved to your trash bin on the Zoom cloud.
All important recordings should continue be downloaded and saved to alternative storage solutions within their 365-day retention period.
Once a recording is in your trash bin, you have 30 days to retrieve it for personal storage. View instructions for recovering recordings from your trash bin.

Downloading and storing recordings

Information about how to download recordings is available here

Downloaded recordings must be stored, shared and viewed using alternate platforms. Zoom does not allow deleted or downloaded recordings to be re-uploaded to Zoom.

Zoom chats can be set to save automatically (even without a recording), by selecting the Meeting chat - Auto-save option on the meeting host’s profile settings page.

Long-Term Storage Options:

Cloud file storage: Onedrive, Box or Dropbox.
Panopto: This is a good option if the videos are intended for class distribution through Canvas.
- See Panopto instructions here

For more information on PennZoom’s autodelete policy, including instructions on downloading your recordings, and information about recording files, please visit the ISC Penn Zoom recording management page.

FAQs

What’s my Zoom user ID?

Although users of Penn’s central Zoom service will use their PennKey and password to create a Zoom account, once you’re signed into Zoom, your user ID and Zoom email will be PennKey@upenn.edu.

Meeting Capacity

Penn’s enterprise license permits up to 300 participants per meeting, for an unlimited number of meetings. If you need to invite more than 300 participants, contact itshelp@law.upenn.edu.

Webinar Accounts

Webinar licenses are available on a loaner basis for Penn Carey Law departments and groups. Fill out this Zoom webinar request form with the dates of your event and your expected attendance.

How do I find other Zoom users in the central Penn Zoom Service?

In order to contact or invite other Penn Zoom users to meetings, you will need to use their Zoom user ID, which will also be in the format of PennKey@upenn.edu.

You will also need to use PennKey@upenn.edu to access other collaborative features, such as inviting other Zoom users to serve as alternative hosts, granting scheduling privileges or pre-assigning Zoom users to breakout rooms.

Why can’t I find a user in the central Penn Zoom Service?

Zoom has been implemented in different ways across the University, and not all schools and centers have joined Penn’s new central Zoom service. Users in schools and centers that have not yet moved to the new central Zoom service will not be “findable” in https://upenn.zoom.us/.

You will be able to invite these users to meetings by using their email address. However, you will not be able to use many of Zoom’s collaborative features.

Urgent

Contact ITS

Email

Phone

Chat/Appointments