ITS Online»Antivirus & Data Security

Remove Unnecessary Old & Large Files

Data that is no longer needed takes up valuable server storage space and may pose a security risk. Please review any old or large files on the U:* drives and remove all data that you no longer need.

*NOTE: Though we recommend storing your files on the U: Drive for redundancy, if you regularly store documents on the C: Drive then you should also search for unnecessary files there.  ITS will be working with ITS Partners to help them remove unnecessary files from each department’s G: Drive.

Finding Large Files

  1. Click on the folder icon to the right of the Start menu to open Windows Explorer.
  2. Navigate to either the U: drive or G: drive and click on the search bar in the top right.image
  3. Under “Add a search filter”, click on “Size:”.image
  4. Choose “Gigantic (>128 MB)”.image
  5. Wait for results to populate, then remove all files you no longer need.

Finding Old Files

  1. Click on the folder icon to the right of the Start menu to open Windows Explorer.
  2. Navigate to either the U: drive or G: drive and click on the search bar in the top right.image
  3. Under “Add a Search Filter”, click on “Date modified:”.image
  4. Enter: “<August 2013” to see all files that haven’t been used since before the school year began.image
  5. Wait for results to populate, then remove all files you no longer need.

Cleaning up Email

With Online Archiving in Exchange 2010, emails that are older than 2 years are automatically archived and do not clog up your inbox.  Archived messages are still searchable and easily accessible as long as you are connected to the Internet.

Now is also a good time to review your Junk Email folder.  Though there is a general spam filter in place for email, Outlook will also mark certain messages as “Junk” and move it to your “Junk Email” folder. 

If you would like to continue in the spirit of cleaning, here is how to remove old and large emails from Outlook:

  1. Open Outlook and click on the search bar.
    • To find large emails, enter: “messagesize:>500k”image
    • To find old emails, enter: “received:<=8/1/2013”image
  2. Wait for the results to populate, then remove all emails you no longer need. Once you remove all large emails, please run a search to find all old emails and remove those you no longer need.

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