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Clinical Students - Laptop/Mobile Device Guidance

 

Please see the important guidelines below for securing your laptop/mobile device. All student clinic accounts will require Multi-factor authentication (MFA). Students should only access these accounts from Outlook, Outlook for the Web, or Outlook mobile apps.

Laptop Guidelines

In order to add iManage to your laptop, please follow these guidelines:

  • Make sure your laptop is password protected
  • Make sure your virus definitions are up to date (Windows/Mac)
  • Disk encryption is recommended (Windows/Mac)
  • After the term ends, remove your clinical email account completely from your laptop.
  • All documents should be filed/stored directly in iManage. If you have to save a file to your hard drive, be sure to delete it from that location as soon as it is filed properly in iManage.
  • Notify the clinic and ITS immediately if your device is lost or stolen. We will lock your clinic email account/reset password.

Mobile Device Guidelines

If you add your clinic account to your mobile device using the Outlook app, the following policies will be applied:

  • Simple passcode/PIN is setup on your device. No password expiration. (iOS/Android)
  • Device must be encrypted.
  • Device will lockout after 15 minutes of inactivity. 
  • Device must not be managed by another school, employer, or organization. 
  • You must use the Outlook mobile app. Native mail apps will not work. (iOS/Android)
  • Make sure your mobile OS is up to date. (iOS/Android)
  • After the term ends, remove your clinical email account completely from your mobile device.
  • All documents should be filed/stored directly in iManage. If you have to save a file to your mobile device, be sure to delete it from that location as soon as it is filed properly in iManage.
  • Notify the clinic and ITS immediately if your device is lost or stolen. We will lock your clinic email account/reset password.

How to Install iManage on your device

After reviewing the guidelines above, sign in to the clinic student Sharepoint site using your LawKey to access the iManage Work installers and user manuals for both Windows and Mac.

How to remove iManage from your devices

Remove your clinic account from Outlook Mobile

  1. Open the Outlook mobile app; select the home button in the top left corner, then select the settings wheel in the lower left corner.

  2. Select your clinic account and press “Delete Account” then confirm by selecting “Delete”

  3. Repeat this process for your clinic account listed under “Storage Accounts”


Remove your clinic account from Outlook Desktop

  1. From the main Outlook window, select File in the upper left corner of the screen.

    Select Account Settings to delete an account.

  2. Select Account Settings > Account Settings.

  3. Select your clinic account, then select Remove.

  4. You’ll see a message warning you that all offline cached content for this account will be deleted. This only affects content downloaded and stored on your computer. Select Yes to confirm.

Uninstalling iManage Work for Mac

  1. Select the Spotlight icon in the upper-right corner of the menu bar, or press Command+Space from any app.
    The Spotlight Search box is displayed. Enter iManage Uninstaller in the search box.
    Alternatively, open the Finder window and select Applications > iManage.

  2. Double-click iManage Uninstall.

  3. Enter your Mac password when prompted and select Install Helper. The uninstallation begins.
    The application, menulet, desktop shortcut, and dock icon are removed from your system.

Uninstalling iManage Work Desktop for Windows

  1. Click on the Windows start button in the lower left corner of your screen and select the Settings wheel directly above the power icon.

  2. Select “Apps” in the settings Window

  3. Find and select “iManage Agent Services” and choose “Uninstall”

  4. After Agent Services has been uninstalled, repeat this process to uninstall “iManage Work Desktop for Windows”

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