ITS Online»Room Tech & Conferencing»Remote Teaching with Zoom

Remote Teaching with Zoom

 

See our training page to sign up for training on Zoom: https://www.law.upenn.edu/its/training/index.php

Table of Contents

Step 1: (Prerequisites) Check your equipment and connection

  • Join a test call at any time to check your camera and microphone:
  • Click here to join a Test Zoom Call: https://zoom.us/test
  • Zoom will download automatically, and run through a test of your camera and microphone
  • You will need a laptop or desktop computer with webcam and microphone and speakers.
  • Conduct an internet speed test with speedtest.net. Internet speed is affected by other people and devices in your home. Moving physically closer to your home wireless internet router may increase connection speed.
  • Conduct your call in a quite environment.
  • Recommended connection speed for Zoom is at least 3MBps (download and upload).
  • No back-lighting: avoid sitting front of a window
  • Connect to the call 5-10 minutes before your class is scheduled to meet. Call will not Start until you connect.
  • Close non-essential applications on your computer, especially email client. If you are sharing your screen, open all documents before the call starts.

Step 2: Connect to the Call

  • All Penn Law Canvas sites feature two links to facilitate online teaching

    To Start a synchronous class with Zoom, click the “Instructor Zoom Course” link.

    • The zoom meeting will begin when the host (instructor) joins the call
  • The host (instructor) must connect to the call first. If any students connect before you, they will see a message that indicates that the meeting has not been started by the host yet.  
  • Once the call starts, Zoom should recognize your camera automatically. Click the blue button that reads “Join with Video”
    • screenshot zoom join video
  • To connect your microphone, click the blue button that reads “Join with Computer Audio.” Your microphone will be muted by default.
    • zoom screenshot join audio
  • You can also use the phone number included in the invitation to connect as an audio-only call.

Step 3: Manage call with Zoom controls

  • See Zoom documentation for more information on managing host controls:
  • Students’ microphones will be muted by default. Zoom will ask students to connect their camera.
  • Instructors can control their own camera and microphone, as well as the microphone of participants (students).
  • Camera and Mic controls for instructor:

    • zoom screenshot mute
  • Share Screen

  • To share your desktop screen or to write on a virtual whiteboard, click the green “Share Screen” button along the bottom of the Zoom window. Select “Screen” to share your desktop.
  • If you have embedded video and/or audio files, select the check-boxed that read “Optimize Screen Sharing for Video Clip” and “Share computer sound”
  • To end the screen share, place mouse against top of screen to activate icons, then click “Stop Share”
  • Security Controls

  • See here for full recommendations on securing your meeting: https://www.law.upenn.edu/its/docs/room-tech-conferencing/zoom-security-guidelines.php
  • The “Security” menu allows you to control the abilities of participants and set security settings on the meeting
  • zoom security
  • Lock Meeting: Once selected, no new participants can gain access to the meeting
  • Enable Waiting Room: new participants will be in the “waiting Room” before joining the call. They must be individually allowed into the meeting.
  • The Participant options apply to all participants in the meeting.
  • Assigning a Co-Host

  • Giving a student Co-Host will give them the following privileges:
  • Mute/Unmute Participant microphones:

  • Click “manage Participants” to see all students joined to the call
  • If a student wants to speak,they can click “Raise Hand” if they have a question
    • zoom raise hand
  • In response, you can “lower hand” and “Unmute” their mic
    • zoom unmute particpant

Breakout Rooms

  • The Host (not a Co-Host) can create breakout rooms where groups of students can see and hear each other independently of other groups. The Host and any Co-Hosts can move between breakout rooms. The recording for a class meeting will only record the Main room, and not any breakout rooms.
  • Instructors can not create pre-assigned breakout rooms. If you have a need to create stable groups of students in breakout rooms on a semester basis, contact itsmedia@law.upenn.edu

See here for full instructions on creating and managing breakout rooms: https://support.zoom.us/hc/en-us/articles/206476313-Managing-breakout-rooms

Display options

Zoom has a variety of display modes.

Speaker View: displays the active speaker in a large window

Gallery View: displays all participants in a grid. By default, 25 participants will be shown, but this can be increased to 49.

Use Dual Monitors. Dual Monitor mode enables you to share your screen to show poweropint, and show participants in a separate monitor.

Polling

Chat

Text-based Chat can be a useful way to communicate with participants during the call.

zoom chat

  • Chat window will open and you will be able to send messages to Everyone, or privately to individual participants.

Step 4: End the Call

Click the “End ” button, and then click “End Meeting for All.” This will remove all participants from the meeting and stop the recording.

zoom end

end for all

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