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Recording Policies and Procedures

This document covers changes to recording policies and procedures. Starting Fall 2020, all Zoom and Panopto Recordings will be published without review or editing to the course recordings folder, unless a “private” recording is made. Details below.

Contents:

How are classes recorded?

IN-PERSON/HYBRID COURSES:

  • In-person/hybrid classes are recorded using the classroom camera and microphone systems.
  • The camera captures the instructor area, as well as audio from instructors and students
  • The class PC (powerpoint) is also recorded as a separate window
  • Recordings are scheduled by ITS at the beginning of the semester
  • Recordings start and stop according to the registrar’s schedule
  • Recordings are posted to Canvas in the “Panopto Recordings” folder

ZOOM CLASSES

  • Zoom classes are recorded using the Zoom platform
  • The recording captures audio and video from the active speaker and any shared screens
  • All course Zoom calls are scheduled to be automatically recorded
  • Recordings start as soon as the Host joins the call (usually the instructor or TA)
  • Recordings end when the Host ends the call
  • Recordings are posted to Canvas in the “Panopto Recordings” folder

Recording Policy for In-Person/Hybrid Classes

  • For the 2020-2021 academic year, ITS will schedule all on-site classes to be recorded. The recordings will be streamed live, with about a 30-second delay.
  • These recordings/livestreams will be available to your student under the “Panopto Recordings” link on Canvas.
  • This scheduling script will run one time at the beginning of the semester. Any subsequently scheduled class meetings need to be manually scheduled to be recorded. This can be done by requesting recording on the Makeup Class request form, or by navigating to the Media Requests link on your Canvas site.
  • Recordings will be available to students a few hours after the class ends. ITS will not edit any content out of the recordings. They will be posted without review.
  • Making Recordings/Livestream “Private”

Recording Policy for Course Zoom Calls

  • Course Zoom calls are automatically recorded. Recording will start as soon as the Host joins the call.
  • Recordings are posted to the “Panopto Recordings” link on Canvas.
  • Recordings will be available to students a few hours after the class ends. ITS will not edit any content out of the recordings. They will be posted without review.
  • Making Zoom Call recordings “Private”

Opting out of automatic recording

See help document on scheduling and un-scheduling recordings: https://www.law.upenn.edu/its/docs/canvas/media-requests-and-recordings-panopto.php

Important Details and FAQ:

No ITS Editing and Approval

  • Starting Fall 2020, all Zoom and Panopto Recordings will be published without review or editing to the course recordings folder.
  • This means that any “test” recordings that you make will be posted and available to students.
  • How to delete recordings on your Panopto Recordings folder

Can I opt-in to ITS editing and approval?

  • Yes, you can opt to have ITS edit and approve all of your recordings
  • Editing consists in cutting off the beginning and the end of the recordings so that they start exactly when your class starts and ends exactly when your class ends.
  • please email itsmedia@law.upenn.edu and request to opt-in to ITS editing/recording
  • Important: Do not select this option if you are teaching your hybrid class via Panopto Livestream. Your remote students will not be able to watch your class live if you opt-in to ITS editing/approval
  • Note: It will take ITS 24-48 hours to edit and approve your recordings

I teach a hybrid class. I lecture from a classroom, but some of my students join via Zoom. How is my class recorded? 

Your class is recorded using 2 different systems, and you will have two different recordings of each class.

  1. Panopto will capture your class using the in-room camera and microphone system.
  2. Zoom will capture your class using the built-in recording features of Zoom.

To cancel recordings from both systems, see above instructions.

Can I cancel or pause an individual recording on Zoom? 

Yes. Press the Stop or Pause button once your Zoom call starts

Can I cancel a future in-classroom recording? 

Yes. Navigate to “Media Requests” in Canvas and uncheck the “Record/Livestream” button for that class session. Then click “Save Changes.” Please note that if you have some remote students that join via Zoom, the Zoom call will still be recorded. To cancel this recording, click the Stop button once the call starts.

Can I edit my own recordings?

Yes, see our guide to editing Panopto recordings here.

How do I record a lecture without making it available to students right away? 

  • See full recording guide here
  • When choosing your folder in the Panopto application, you will see two options per course:
    • Fall 2020 - CourseName (Instructor)
    • Private Recording - Fall 2020 - CourseName (Instructor)
  • Recordings uploaded to the main folder will be available to students after the processing period (typically 1-2 hours after upload)
  • Recordings uploaded to the Private Recordings folder will not be available to students.
  • If you want to record a video, but not make it available to your students immediately, choose your “Private” folder. When you are ready to make it available to students, move it into your public folder. Instructions on moving a recording from the “Private” folder to the public folder are here.

I have a recording that is already posted to my Panopto Recordings folder, how do I make it private?

See here for instructions on making recordings private.

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