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Course Recordings: Managing Archived Videos




Course Recording Retention Policy

ITS course recording retention policy is two years. Old recordings are deleted annually on August 31st. Any recordings in your “Panopto Recordings” folder and any sub-folders on your course Canvas sites will be deleted.

Note: this includes all in-class recordings, Zoom course call recordings, uploaded recordings, “public” and “private” recordings.

For example:

Deletion Date: Recordings to be deleted:
August 31st, 2023 Fall 2020, Spring 2021, Summer 2021
August 31st, 2024 Fall 2021, Spring 2022, Summer 2022
August 31st, 2025 Fall 2022, Spring 2023, Summer 2023


How to Request Archiving

By default, all course recordings are deleted after two years. To request archiving of your recordings, please use this service request form:


Accessing Archived Recordings for a single course

Archived Panopto Recordings are accessible through Canvas.

To access them, first navigate to your old Canvas site that originally contained the recording. To access old Canvas sites, navigate to or browse by semester at

  1. Navigate to your Canvas site and click on the Panopto Recordings link panopto rec link
  2. To see archived videos, click the archived videos icon, or the text that reads “Show archived videos” Note: there may also be archived videos in the “Private Recordings” folder. archived videos in folder
  3. Find the video you want to restore and click “Restore from Archive” restore from archive
  4. The text below the video will indicate how long it will take to restore from the archive. delay for restore



    Accessing all archived course recordings

    If you need to restore many videos at once over multiple courses, you can view all of your archived videos in one screen.

    1. Log into Panopto at
    2. Click on “System,” then “Archive” panopto system archive
  5. Once your video is restored, you can play it back, edit it or download it.
    1. Downloading Recordings
      1. NOTE: only Instructors and TAs can download course recordings. Do not distribute recordings without permission.
    2. Sharing Recordings
    3. Deleting Recordings

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