Hybrid Classrooms: Guide for Faculty
GITTIS AND SILVERMAN LEcture Halls, GK-70:
This guide covers the hybrid classroom environment from the faculty perspective. Please note that this process may change slightly from room to room.
EXAMPLE OF HYBRID Setup IN Gittis:
- Screen 1 (touchpanel screen, pictured on the left side below) should contain PowerPoint or class document being shared on the Zoom call and on the displays in the room
- Screen 2 (right side below) is the side monitor, where you can see remote students and monitor the Chat
1) Login to the Classroom PC and open class documents
- On the touchpanel, under Select a Source, tap PC with your finger or stylus provided
- Using the keyboard and mouse, login to Windows using either your LawKey (email@example.com) or Guest account (Select Guest in bottom left corner of PC screen)
- You can toggle full screen mode by clicking the preview as shown in the picture below
- Using the mouse and keyboard, open your class documents from OneDrive, USB flash drive, Canvas, or your storage application of choice
- Documents should open on Screen 1 (touchpanel screen)
- Close any personal documents before proceeding, or move them to Screen 2 (which is not recorded)
2) Connect to your course Zoom call
- To start the Zoom call, double-click the red desktop icon labelled Canvas
- Login to Canvas with your PennKey username and password. You will be prompted for multi-factor authentication, so make sure you have your mobile device with you
- Navigate to your class Canvas page, and click Instructor Zoom Course on the left-hand menu
- The web browser may give you a pop up that asks if you would like to run an application, click Run and your Zoom meeting should begin recording immediately upon opening
- Connect your audio and video to the call, as you would with any Zoom meeting
3) Send the PC to the Room Displays and Speakers
- By tapping on the touchpanel, toggle back to the menu, and select Side, Center, and/or Send to Screen - this will send Screen 1 to that corresponding room display
- Make sure Send Audio to Room is selected so you can hear remote students as well as PC audio
- Anything displayed on Screen 1 (touchpanel) will also be displayed on the projectors or main room display
4) Using Screen 2 (left monitor pictured below)
- Any window or application can be dragged across to Screen 2 (ie: Zoom Gallery View, Participants window, Chat window… etc.)
- Screen 2 will not be recorded on Panopto and will not be recorded in Zoom (unless you choose to share that screen in Zoom instead of Screen 1)
- If you would like the in-person students to be able to see the gallery view of remote students, while your class documents still are shown on the center projector, you can send Screen 2 to the side projector in Gittis using the touchpanel
6) Sharing Content via Zoom
Now that you have your class documents open, your Zoom meeting has started, and you are displaying the PC to the room projectors, you can proceed to share your screen in Zoom so that remote students can see the PowerPoint or class documents
- Click Share Screen (green button) in Zoom
- Select Screen 1 (or select the screen that corresponds to the touchpanel screen - the naming convention may change within the Zoom application)
- If you are showing a video or playing an audio clip, check both of the boxes at the bottom of the pop up
- Click Share at the bottom right-hand corner of the pop up
7) Open Participant window and Chat window
To monitor the Raise Hand function for remote students, click on Participants. The Chat window can be found by clicking the three dots on the right side of the Zoom interface (top of screen while sharing screen). Drag these windows from Screen 1 to Screen 2, so you can view them simultaneously while presenting.
Note: Gallery View of students is now possible while screen sharing in Zoom. After you share Screen 1 and 6 remote students have joined the meeting, go to Screen 2 and click the blue icon that resembles a grid at the top of the Zoom webcam window. To more easily see the entire grid of remote students, click and drag the bottom left corner of this window to enlarge it.
6) Wear a Lav mic, and make sure you connect audio and video to your zoom call. Otherwise, remote students will not hear you clearly. After turning on the mic, ask any remote viewers if they can hear you.
Problems with audio: First, make sure Send Audio or Send Audio to Room is selected from the touchpanel. If one remote student can’t hear you, it may be a problem with audio on their end. If it’s a problem with multiple folks, you may need to adjust your microphone volume from the touchpanel. If problems persist, you can try toggling between the audio inputs on Zoom, or contact ITS Media. If you cannot hear the remote students from the classroom speakers, you may need to adjust the main volume from the touchpanel or, in rare cases, toggle the audio outputs in the Zoom app.
7) Use the Wacom Tablet with the Zoom Whiteboard, or the Microsoft Whiteboard app.