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Hybrid Classrooms: Guide for Faculty

 

GITTIS AND SILVERMAN LEcture Halls, GK-70

This guide covers the hybrid classroom environment from the faculty perspective.

Note: This is still a new process and some details in this document may change.

 

EXAMPLE OF Dual Screen Setup IN Gittis:

Screen 1 (touchpanel screen, seen on the left side below) should contain PowerPoint or class document being shared on the Zoom call and on the projectors/displays in the room. Screen 2 (right side below) is the side monitor, where you can see remote students and monitor the Chat.

Hybrid Thumbnail

 

1) Login to the Classroom PC

  • On the touchpanel, tap PC with your finger
  • Using the keyboard and mouse, login to Windows using either your LawKey (lawkey@law.upenn.edu) or Guest account (Select Guest in bottom left corner of PC screen)

Selecting PC Source touchpanel

 

2) Connect to your course Zoom call and open any PowerPoint documents

  • Double-click the desktop icon labelled Canvas
  • Login with your PennKey username and password - you will be prompted for multi-factor authentication, so make sure you have your mobile device with you
  • Navigate to your Canvas site, and click ‘Instructor Zoom Course’
  • Open your Powerpoint or other class documents using OneDrive or a USB flash drive
  • Documents will open on Screen 1 (touchpanel screen)
  • Close any documents containing personal info before continuing

Canvas Zoom Instructor Link

 

3) Send The PC to the Projector/Speakers

  • By tapping the touchpanel, select Side, Center, and/or Send to Screen - this will send Screen 1 to the corresponding room display
  • Make sure Send Audio is selected so you can hear remote students and PC audio
  • Anything displayed on Screen 1 (touchpanel) will also be displayed on the projectors/room displays

Project turn on

 

4) Using Screen 2 (left monitor below)

  • Anything displayed on Screen 2 will not be projected into the room
  • Any window can be dragged across to Screen 2 (Participants window, Chat window.. etc.)

SELECTING PC 2

 

6) Sharing Content via Zoom

Share your screen in Zoom so that remote students can see the PowerPoint or document

  • Click Share Screen in Zoom
  • Select Screen 1 (or the screen that corresponds to the touchpanel) and then click Share
  • If you are showing a video, check both boxes in the bottom of the share window

SHARING SCREEN ZOOM

 

7) Open Participant window and Chat window

To monitor the Raise Hand function, click on Participants. The Chat window can be found by clicking the three dots on the right side of the Zoom interface (top of screen while sharing screen). Drag these windows from Screen 1 to Screen 2, so you can view them simultaneously while presenting.

Note: Gallery View of students is now possible while screen sharing in Zoom. After you share Screen 1 and remote students have joined the meeting, go to Screen 2 and click the blue icon that resembles a grid at the top of the Zoom webcam window. To more easily see the entire grid of remote students, click and drag the bottom left corner of this window to enlarge it.

 

6) Always wear a Lav mic, and make sure you connect audio and video to your zoom call. Otherwise, remote students will not hear you clearly. After turning on the mic, ask any remote viewers if they can hear you.

Problems with conference call audio: First, make sure ‘Send Audio’ is selected from the touchpanel. If one remote student can’t hear you, it may be a problem with audio on their end. If it’s a problem with multiple folks, you may need to adjust your microphone volume from the touchpanel. If problems persist, you can try toggling between the audio inputs on Zoom, or contact ITS Media. If you cannot hear the remote students from the classroom speakers, you may need to adjust the main volume from the touchpanel or, in rare cases, toggle the audio outputs in the Zoom app.

 

7) Use the Wacom Tablet with the Zoom Whiteboard, or the Microsoft Whiteboard app.

 

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