ITS Online»Email, Calendar & MS Office»Outlook Email Archiving

Online Archiving & Exchange

Exchange Online Archiving offers users advanced archiving capabilities with the archive mailbox feature. An archive mailbox is a specialized mailbox that appears alongside the users’ primary mailbox folders in Outlook or Outlook Web App.

Users can access the archive in the same way that they access their primary mailboxes. In addition, they can search both their archives and primary mailboxes.

These folders are searchable just like regular emails and the archive is available whenever you are connected to the Internet through Outlook for Windows and Outlook Web App.

  • All email newer than 2 years is available in your main folders
  • All email older than 2 years is available in the Archive folders

Get Familiar with your Archive

Try out the steps below to get familiar with your archive.

  1. Search or Browse an Archive Folder
    Searching or browsing an archive folder is exactly the same as a regular folder! Select a folder in your Archive and review messages or try to search for an old message.
  2. Search All Mail
    To search All Mail from the search bar, make sure you select “All Mailboxes” to the left of the search bar, instead of the default “Current Mailbox”
  3. Webmail
    Your archived email appears also appears in Outlook Web App. Visit from any web browser to try it out.

Latest Tips

Screenshot showing protected version Copilot

Microsoft Copilot provides AI-powered web search, answers, content generation, and information summarization via your web browser


All student/alumni email addresses will transition from to over two year period