Bookings with Me
Bookings with me (separate from the group Bookings app) is a personal scheduling tool that works with the free/busy information from your Outlook calendar.
View the Bookings app guide if you are looking for a Bookings calendar for departmental/group purposes:Bookings app guide
Custom meeting types can be created to share with others so they can easily schedule time based on user availability and preferences and these bookings generate email confirmations and show up on both calendars. Attendees can update or cancel scheduled meetings from the Bookings with me page.
On this page:
- Difference between Bookings and Bookings with me
- Access your Bookings with me page
- Bookings with me page settings
- Set up meeting types (public or private)
- Meeting settings, business hours and advanced options
- Share Bookings with me links
Difference between Bookings and Bookings with me
Bookings with me integrates with your Outlook calendar and are used for direct meetings between individual users. Bookings with me is intended for scheduling meeting times with individual users.
Access your bookings page here
Bookings is a larger app intended for managing scheduling for a group of people.
Access your Bookings with me page
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Go to the bookings page directly or go to your webmail calendar page and click on Create Bookings page link under the month view
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The bookings with me page will offer options for setting up appointments and allows some basic changes like changing the banner image.
Access your bookings page here
Bookings with me page settings
On your Bookings with me page, you can edit your banner image with available options and choose whether you wish to keep it active or not.
If you have appointment types set up, you can also share your bookings page by copying a link, sharing to email or adding to your email signature.
Organizer view
A personal booking page where you can create meeting types that others can book with you. Custom meeting types give you the ability to customize when you want to meet and how that meeting type is shared with others. You control whether each meeting type is public to your scheduling page or is private and can only be accessed by a select group of people.
Attendee view
When you share your Bookings with me page with others, they will see the attendee view. If the organizer has shared their Bookings with me page link with you, you’ll be able to see all of their public meeting types. If the organizer has shared a meeting link, you’ll only be able to view that meeting.
See more about meeting/appointment types below.
Set up meeting/appointment types
Meeting types can be public or private. You both get an email confirmation and attendees can update or cancel scheduled meetings with you from your Bookings with me page.
Public Meeting type
- Available to anyone that you share your Bookings page link with.
- Meetings can be scheduled by anyone who has the link to the bookings page.
Private meeting type
- Available to people that you share the individual private meeting type with.
- Private meeting links expire after 90 days.
- Private meeting types can also generate single use links.
- Single use links expire after their first booking.
Meeting settings and business hours
General meeting settings
Custom availability
Your meetings use your default business hours but you can set up custom availability for specific meeting types by clicking on the dropdown under Schedule customization and switching to Use custom availability hours
To change your default business hours, go to your Calendar options on webmail and change your default settings for all meeting types and your calendar view
Your Outlook calendar business hours
Advanced options
Click on Advanced options to set buffer times before and after meetings or set parameters for how far ahead someone can book a meeting with you.
Share bookings with me links
Share Bookings with me page
You can share your bookings page by clicking on the Share button on the top right corner and copying a link, sharing to email or adding to your email signature. This will show all available public meetings on the bookings with me page to the viewer.
Public meetings
Public meetings offer reusable appointment options and allow multiple bookings as long as they follow the meeting type settings.
Click on the three dots to the right of the meeting name and then click Copy link to save the link to your clipboard or Share to directly email the link to someone.
Private meetings
Private meetings offer two types of links, a main link that is valid for 90 days, or a one time link that expires after the first booking.
Click on the three dots to the right of the meeting name and then click Copy link or Copy single-use link to save the link to your clipboard or Share to directly email the link to someone and choose whether you want the link to be valid for only one booking in the email.
All bookings generate an email notification and get added to both calendars. These meetings can be managed from the Bookings with me page, or via the link in the email notification.
