Faculty Purchasing Policy and Recommendations
Penn Law’s ITS group is pleased to partner with faculty in a variety of ways to support your teaching, scholarship, and research agendas. Our support for your hardware and computing needs includes these ITS recommendations for faculty research account purchases for desktop computers, laptops, software and printers.
All equipment purchased with Law School funds remains the property of the Law School. ITS support only extends to systems owned by the Law School and purchased by ITS. Purchases made with personal funds (including laptops, desktops, monitors, printers) are not reimbursable by the Law School nor supported by ITS.
ITS limits support to hardware and computer operating systems that are still fully supported by their manufacturers. Faculty are encouraged to keep their warranty coverage up-to-date. Please see below section on manufacturer support for more information.
Faculty are provided with a standard Dell computer and monitor, and a desk-side printer for their office. ITS will also provide a docking station to faculty who wish to use a laptop in their office instead of a desktop computer. Research funds can be used with the Dean’s approval to supplement or replace equipment in faculty offices.
Faculty are encouraged to use network printing instead of a desk-side printer. Please contact firstname.lastname@example.org if you would like to switch to network printing. We encourage file sharing (e.g. Penn+Box) instead of printing in general.
What Can I Purchase with Research Funds?
For technology equipment planned to be used outside the Penn Law complex, Penn Law’s purchase policy permits the expenditure of faculty research funds as follows:
- Faculty may purchase one desktop, laptop or iPad.
- Faculty who want more than one device may purchase the following combinations:
- Laptop + iPad
- Laptop + Laptop of a different size
- Desktop + Laptop
- Desktop + iPad
- Desktop + Laptop + iPad
- Laptop + Laptop of a different size+ iPad
- Each faculty member may have up to two laptops, or up to three devices, in total.
- Faculty cover any purchases with that current fiscal year’s research funds.
- ITS, rather than the faculty member, purchases all equipment procured through this policy.
- If ITS does not recommend purchase of a particular piece of equipment, that purchase will require special approval from the Dean.
- Visiting faculty cannot use their research funds for desktop computers, laptops, or iPads.
Important note: Android devices, PDA’s, iPhones, smartphones, cellphones, cellular network cards or their services are not purchased through ITS and are currently not reimbursable from research funds nor supported by ITS.
If you are buying a new system, please make your purchase requests by the end of April for the current fiscal year. This is necessary in order to complete all transactions prior to the annual invoice deadline.
We get a large number of requests at the end of the fiscal year, so please submit your requests as early as possible to avoid delays in setting up your new equipment.
What Happens to My Old Equipment?
If you are replacing a desktop or laptop purchased with research funds, you have the option of returning the equipment or purchasing it from the Law School. If you are leaving Penn Law, you may return the equipment or purchase it. Please note: Equipment purchased from Penn Law is no longer supported by ITS. Licenses for application software are not transferable.
- Review the recommended systems below and email email@example.com with your choices and/or questions.
- ITS will submit your purchasing request to Business Affairs for available balance.
- After approved, your equipment will be ordered and delivered to the Law School.
- ITS will install software, configure your system, and contact you to migrate data/settings from your old equipment.
It will normally take about one month to receive your new computer. You should expect longer delays during the following periods:
- January, September, and December (start of semester)
- Late April & May (high volume of end-of-year purchases)
ITS Recommended Systems
All Dell models come equipped with Windows 10, an integrated Webcam & Microphone, 802.11ac wireless card, Bluetooth, and a 3 year next business day, onsite warranty.
Dell XPS 15
Dell XPS 13
|Dimensions||14” W x 9.3” D x .7” H||12” W x 7.8” D x .6” H|
|Weight||4.4 lbs||2.8 lbs|
|Display||15.6” (3840x2160, 282 ppi)||13.3” (3200x1800, 276 ppi)|
|Processor||Intel i7||Intel i7|
|Hard Drive||256GB SSD||512GB SSD|
|Graphics||nVidia 2GB||Intel Iris|
All Mac models come equipped with Mac OS X 10.11, an integrated Webcam & Microphone, 802.11ac wireless card, Bluetooth, and a 3 year mail-in warranty.
If you are switching from a PC, please note that you cannot open WordPerfect files on a Mac.
|Model||MacBook Pro 15 inch||MacBook Pro 13 inch||MacBook 12 inch|
|Dimensions||13.75” W x 9.48” D x 0.61” H||11.97” W x 8.36” D x 0.59” H||11” W x 7.74” D x .52” H|
|Weight||4.02 lbs||3.02 lbs||2.03lbs|
|Display||15.4” (2880x1800, 220 ppi)||13.3” (2560x1600, 227 ppi)||12” (2304x1440, 226 ppi)|
|Processor||Intel i7||Intel i5||Intel m3|
|Hard Drive||256GB||256GB||256GB SSD|
|Graphics||Radeon Pro 450||Intel Iris Graphics 550||Intel HD Graphic|
|Model||OptiPlex 7040 Small Form Factor|
|Processor||Intel® Core i7 6th Gen|
|Hard Drive||128GB SSD boot, 1TB secondary|
|Video||AMD Radeon 2GB|
|Operating System||Microsoft Windows 10|
|Optical Drive||Internal DVD+/-RW (writes CDs and DVDs)|
next business day, onsite
~$1100 for PC, $450 for 24” LCD, $600 for 27” LCD
Manufacturer Support for Hardware and Software:
Faculty are encouraged to keep their hardware warranty up-to-date. Faculty who you plan on keeping their systems over three years should purchase an extended warranty. One additional year costs approximately $150 and two years is approximately $250. If you would like a quote, please contact us.
- Dell, Apple and Lenovo support their systems for 5 years from date of purchase.
- Dell and Lenovo offer 4th/5th year post-purchase renewals.
- Apple only offers a 3 year extended warranty (no 4th or 5th year).
- Microsoft Windows 7 is no longer receiving feature updates (just security) (as of January 2015)
- Microsoft Windows XP is no longer supported (as of April 2014).
- Apple Mac OS X 10.8 is no longer supported (as of July 2016).
Additional software can be purchased on a per license basis.
- Corel WordPerfect: $45
- Adobe Acrobat Pro: $99
- EndNote: $249
- SAS: $85 per year
- SPSS: $85 per year
Additional software is available through the Office of Software Licensing.
- Dragon Naturally Speaking Preferred: $199
- Headset for Dictation: $79
ITS recommends the 128GB WiFi + Cellular model for the majority of business and research functions.
|Size||9.7” diagonal, 1lb||12.9 diagonal, 1.6lb|
|Screen||2048-by-1536 resolution, 264 ppi||2732-by-2048 resolution, 264 ppi|
|Cost||$879; $1127 with pencil and keyboard||$1079; $1347 with pencil and keyboard|
|Personal Printer||HP LaserJet M402dw||40 ppm||$250|
|HP LaserJet M426fdn||40 ppm||$400|
Cloud Data Backup
Please note: ITS recommends all faculty use the CrashPlan cloud service to backup locally stored data in case of system failure. Please see the ITS page to learn more: https://www.law.upenn.edu/its/docs/crashplan/.
Custom Configured Systems
If you opt to go outside of ITS’s recommended systems, it may require special approval from the Dean.
Penn Computer Connection
The Penn Computer Connection sells laptops and desktops at an academic discount. Please goto the Computer Connection website for more information (requires PennKey authentication).
For alternate HP printer models, please visit the HP Printers website.
Build and configure your own system from the Dell Higher Education Online Store.
Select the specific model you wish to configure and select your options, then click Update Price when done.
After you have configured the system to your satisfaction, update the price one final time, and then click Save E-Quote at the bottom of the page.
A new page will open, asking you for your information. For the fields marked E-Quote Name and Description, please enter your full name. Note - Please fill in only the fields marked with the red asterisk.
Your Configuration and E-Quote will be mailed to you. Please save this email; it will be necessary when you are ready to purchase your system. This E-Quote will save your exact pricing and configuration for 30 days, making your configuration easily retrievable. Once you have the quote, forward it onto firstname.lastname@example.org to continue the process.
Please keep in mind that customizing your system may hinder the ability of ITS to support the system.