ITS Online»Planning Events

Presenter Instructions

IMPORTANT: The Google Chrome browser is not recommended for use with Adobe Connect because it does not support some of its features.

Scheduling a Meeting

 To schedule an Adobe Connect meeting, email the following information to itsmedia@law.upenn.edu at least one week before the event:

  • Name of the meeting
  • Date and time
  • Number of participants

IMPORTANT: Adobe Connect meetings are limited to 100 participants. If you are looking to accommodate over 100 participants, please contact itshelp@law.upenn.edu.

 

Sharing your screen

1. Click the Share My Screen button in the Share pod.

2. In the Start Screen Sharing dialog, choose how you would like to share your screen. Desktop: Share all applications on your desktop. Windows: Choose specific, already open windows to share. Applications: Share one or more applications along with related windows. After selecting your desired option, click Share.

3. An Adobe Connect icon appears in your system tray (Windows) or your toolbar (Mac & Linux) while you are sharing your screen. Click on this icon to view a menu where you can stop sharing or access other available options.

 

Sharing PowerPoint content

1. Click the right arrow beside Share My Screen and select Share Document.

2. Click Browse My Computer to select a file from your system. In the Browse dialog, locate the PowerPoint (PPT or PPTX) presentation you would like to share and click Open. The file is automatically uploaded and converted.

3. Once the file has been converted, it will appear in the Share pod. Use the Next and Previous controls to navigate through your presentation.

 

Sharing webcam video

1. You can easily share webcam video with meeting attendees. To do this, make sure your webcam is plugged in and click either the webcam button or the Start My Webcam button on a Video pod.

2. The webcam will give you a preview of what will be shared. If you are happy with the preview, you can click Start Sharing to broadcast your webcam to all participants. The Video pod will accommodate multiple webcams and scale the images appropriately; you don’t need to open a separate pod for each presenter.

3. If you’d like to adjust the settings for your webcam to increase or decrease the quality based on available bandwidth, click Preferences from the Video pod options dialog, or select Meeting > Preferences > Video.

 

Inviting attendees

1. You can invite attendees to your meeting by sharing the meeting URL in an email, chat message, or even verbally over the phone. From within a meeting, you can invite attendees by selecting Meeting > Manage Access & Entry > Invite Participants.

2. In the Invite Participants dialog, click Compose e-mail. An e-mail appears in your default e-mail client with meeting information pre-populated. Simply add attendees by entering their e-mail addresses in your e-mail client and send the invitation.

3. When attendees arrive to the meeting, a notification window may appear asking you to accept or decline their request to enter. Click the checkmark to accept the request. You can also accept multiple requests by choosing Allow Everyone.

 

Managing attendees

1. Meeting attendees fall into three roles: Host: Organizes and facilitates the meeting. Presenter: May assist in meeting facilitation, presenting content, or sharing their screen. Participant: Largely a spectator in the meeting who can chat, respond to polls, and change their status.

2. There are two easy ways to change any participant’s role. Hovering over a participant’s name will bring up a hover menu with several options giving you the ability to choose a role for the individual. 3. Additionally, the Attendees pod supports drag and drop functionality. Click and drag users from one role to another

3. Additionally, the Attendees pod supports drag and drop functionality. Click and drag users from one role to another

 

Video Demo

Watch this video tutorial to see an Adobe Connect meeting in action.

https://www.youtube.com/watch?v=Oyx_hutZtzA

For more video tutorials, please visit the official Adobe Connect YouTube channel

 

Help

For more information, please refer to the Adobe Connect Quickstart Guides for Hosts and Participants. Please send additional questions to itshelp@law.upenn.edu.