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O365 Distribution Groups (Email Aliases)

Office 365 Distribution Groups function like email aliases. Email messages sent to a Distribution Group address will be delivered to all group members.

Faculty and staff can view a list of common distribution groups and their memberships by logging into this website with their LawKey account (same login as Office 365/email):

View a list of large group aliases here

 

ITS Partners are able to request new distribution groups as well as manage existing groups for their department. The documentation below is geared towards ITS Partners:

 

 

Create a Distribution Group

 

Only ITS can create new distribution groups. ITS Partners can request new distribution groups by filling out our online form.

 

ITS will create your Distribution Group within 2 business days of your submitted request. Only ITS Partners can own and manage Distribution Groups.

Distribution Groups can be created with different levels of visibility. By default, Penn Carey Law staff and faculty members can view all Distribution Groups in Outlook, including ones they do not own and do not belong to. ITS can hide Distribution Groups from faculty and staff in Outlook. However, owners cannot edit hidden Distribution Groups, and members cannot see if they belong to hidden Distribution Groups. Hidden Distribution Groups can only be edited by ITS. Please contact ITS if you would like a Distribution Group to be hidden from Outlook.

Please contact your IT Partner or reach out to ITS to make changes to Distribution groups.

  

View & Edit Distribution Groups (aliases)

If you’re an ITS Partner, you can view and edit Distribution Groups that you own. To edit a Distribution Group, you can go directly to this page if you’re already logged in to O365 online in your browser. Then skip two steps below.

If you’re not logged in, navigate to https://outlook.office.com/owa/ and log in (username: lawkey@law.upenn.edu, password: lawkey password). Go to the Settings menu in the upper-right corner of the screen (shaped like a cog) and it will pull up all your Mail related account settings.

Select General and then Distribution groups from the left menu. Then choose “this portal” 

Go to General > Distribution Groups and then select this portal.

 

From here, you can view the Distribution Groups that you own. Select a group to edit it.

This page may be slow to load.

You can see the DGs you own here.

 

After you select the Distribution Group to edit (click on the group name), a pop-up window appears on the right. Choose Members on the top tab list and then View all and manage members below the list.

Group Members

 

Click on + Add Members on the top left, and then search for new members using their email address or name. 

Distribution Lists add members button

Once found, select them with the checkmark and click Add below the search results. You can add multiple people using the same window.

Distribution Lists add members search

 

To remove members, click to select them in the Members list and then click the Delete icon on the top left corner.

Distribution Lists remove members

 

Once all changes have been made, click Save at the bottom of the list

Distribution Lists save

 

If you’d like to add members to your Distribution Group who aren’t available in your Address Book (e.g. individuals who aren’t part of Penn Carey Law and don’t have a Penn Carey Law email address), please contact itshelp@law.upenn.edu for assistance.

  

Delete Distribution Group (alias)

If a distribution group is no longer needed, please email itshelp@law.upenn.edu.

     

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All student/alumni email addresses will transition from @pennlaw.upenn.edu to @penncareylaw.upenn.edu over two year period