ITS Online»Canvas»Media Requests and Recordings

Panopto: Scheduling and Cancelling Recordings

Overview

The following document covers scheduling and un-scheduling recordings for in-person classes. Updated for the 2023-2024 Academic Year.

• For Academic Year 2023-2024, all classes are scheduled to be recorded. Instructors and TAs can change recordings from private to public, or vice versa, using the Media Requests tool on canvas. Recordings can not be un-scheduled using the Media Requests tool. To opt-out of recordings, email itsmedia@law.upenn.edu.

  During Add/Drop period:

  • All class meetings are recorded as public recordings, except 1L required courses and seminars.
  • 1L required courses and seminars are recorded as private recordings
  • During the Add/Drop period, All Penn Carey Law Students can access public course recordings for all classes.

  After Add/Drop period:

  • All class meetings are recorded as private recordings
  • Public recordings are available to all students in a course. Private Recordings are available, by default, to only Instructors and TAs in the course. To edit permissions for individual recordings to send to students, follow instructions here: https://www.law.upenn.edu/its/docs/canvas/panopto-manage-recordings.php
• See here for full policy details on recordings and FAQs.

Contents:

• Media Requests page
• Changing scheduled recordings from Private to Public
• Add Recording Request to individual course meetings
• Un-schedule recordings (opt-out)
• Explanation of Terms
• Private Recordings

Navigate to Canvas Media Requests

The “Media Requests” link in Canvas is available approximately two weeks before the start of the semester.

In Canvas, navigate to your course page and select the Media Requests link.
Note: Your Media Requests link may be towards the bottom of your Navigation menu in Canvas. To adjust the relative location of links, click the “Settings” link, and then “Navigation.”

 

Opt-in to Public recordings

• Students do not have access to Private recordings by default. To send individual students a link to individual recordings, please see here: https://www.law.upenn.edu/its/docs/canvas/panopto-manage-recordings.php#send-private

To Opt-in to Public recordings for all future class meetings, follow these steps:

1. Select “Recording-Private” under Shortcut and click “Remove from All Meetings”
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2. Click “Save Changes”

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Important: After clicking “Save Changes,” wait 5-10 seconds for the green confirmation box to appear at the top of the page. 

 

 

Adding Recording Requests to individual course meetings 

To customize individual sessions, scroll down and use the check boxes next to each class. 

  

Click “Save Changes”

Important: After clicking “Save Changes,” wait 5-10 seconds for the green confirmation box to appear at the top of the page.

Un-Scheduling Recordings

*IMPORTANT: Please note that if you teach a hybrid class, your class is recorded by BOTH the in-room camera/mic system AND Zoom. You will have 2 recordings of your class for each class session.

*To opt-out of each type of recording, follow steps below for Zoom and Panopto recordings.

ZOOM-OPTING OUT OF AUTOMATIC RECORDING

• Zoom course calls are scheduled to be automatically recorded starting at the beginning of the call (once the Host connects to the call)
• To Opt-out of automatic recording, email itsmedia@law.upenn.edu. Approval is required from deputy deans
• To change Zoom call recordings to be “Public” be default, email itsmedia@law.upenn.edu

ZOOM-STOPPING OR PAUSING INDIVIDUAL RECORDINGS

• Instructors can stop or pause recording for individual Zoom calls by clicking the “Stop” or “Pause” buttons in Zoom
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PANOPTO

• In-person/hybrid classes held at Penn Law are schedule to be automatically recorded as Private. Recording time is depending on registrar’s schedule.
• To Opt-out of automatic recording, email itsmedia@law.upenn.edu. Approval is required from deputy deans

Explanation of terms:

“Recording” or “Record class”

Choosing “Recording” or “Record Class” initiates a recording that includes the video camera, the PC screen, and synchronized audio. When students access the recordings, they see both the camera recording and the screen recording side-by-side. 

 

 

 

 

 

Private Recordings

Choosing a “Private” option for either Panopto recording or Audio recording means that students will have no access to recordings unless faculty grant them access. Managing Recordings uses a different interface than the previous recording system. See the help document on “Managing Panopto Recordings” for more information on how to grant students access to individual recordings.