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Panopto: Scheduling and Cancelling Recordings

This document has been updated for Fall 2021

Overview

  • The following document covers scheduling and un-scheduling recordings for in-person classes.
  • For Fall 2021, all classes after Add/Drop period are scheduled to be recorded as Private Recordings.
  • During the Add/Drop period, all class meetings are scheduled as public recordings. All Penn Law Students can access course recordings for all classes (except Seminars and required 1L courses).
  • Each Friday you will receive an email confirmation of the upcoming week’s scheduled classroom technology. If you wish to opt out of the confirmations, please email us.
  • All other requests should be made before the day of your class. For same day requests, please call the ITS Media hotline at (215) 898-9570 or email itsmedia@law.upenn.edu.
  • Private Recordings are available, by default, to only Instructors and TAs in the course. To edit permissions for individual recordings to send to students, follow instructions here: https://www.law.upenn.edu/its/docs/canvas/panopto-manage-recordings.php

Contents:

Navigate to Canvas Media Requests

The “Media Requests” link in Canvas is available approximately two weeks before the start of the semester.

In Canvas, navigate to your course page and select the Media Requests link.
Note: Your Media Requests link may be towards the bottom of your Navigation menu in Canvas. To adjust the relative location of links, click the “Settings” link, and then “Navigation.”

media req

 

Fall 2021: Opt-in to Public recordings

To Opt-in to Public recordings for all future class meetings, follow these steps:

  1. Select “Recording-Private” under Shortcut and click “Remove from All Meetings”
    • remove
  2. Click “Save Changes”
    • save

Important: After clicking “Save Changes,” wait 5-10 seconds for the green confirmation box to appear at the top of the page. 

save success

 

 

Adding Recording Requests to individual course meetings 

To customize individual sessions, scroll down and use the check boxes next to each class. 

scheudle rec

  

Click “Save Changes”

save

Important: After clicking “Save Changes,” wait 5-10 seconds for the green confirmation box to appear at the top of the page.

save success

Un-Scheduling Recordings

*IMPORTANT: Please note that if you teach a hybrid class, your class is recorded by BOTH the in-room camera/mic system AND Zoom. You will have 2 recordings of your class for each class session.

*To opt-out of each type of recording, follow steps below for Zoom and Panopto recordings.

ZOOM-OPTING OUT OF AUTOMATIC RECORDING

  • Zoom course calls are scheduled to be automatically recorded starting at the beginning of the call (once the Host connects to the call)
  • To Opt-out of automatic recording, email itsmedia@law.upenn.edu. Approval is required from deputy deans
  • To change Zoom call recordings to be “Public” be default, email itsmedia@law.upenn.edu

ZOOM-STOPPING OR PAUSING INDIVIDUAL RECORDINGS

  • Instructors can stop or pause recording for individual Zoom calls by clicking the “Stop” or “Pause” buttons in Zoom
  • stop-rec-zoom1
  • stop-rec-zoom2

 

PANOPTO

  • In-person/hybrid classes held at Penn Law are schedule to be automatically recorded as Private. Recording time is depending on registrar’s schedule.
  • To Opt-out of automatic recording, email itsmedia@law.upenn.edu. Approval is required from deputy deans

Explanation of terms:

“Recording” or “Record class”

Choosing “Recording” or “Record Class” initiates a recording that includes the video camera, the PC screen, and synchronized audio. When students access the recordings, they see both the camera recording and the screen recording side-by-side. 

 

 

 

 

 

Private Recordings

Choosing a “Private” option for either Panopto recording or Audio recording means that students will have no access to recordings unless faculty grant them access. Managing Recordings uses a different interface than the previous recording system. See the help document on “Managing Panopto Recordings” for more information on how to grant students access to individual recordings.