ITS Online»Livewhale CMS Training»Calendar How-To: Non-CMS Users

Calendar How-To

How to Add a New Event

To add your event to the calendar, click the Submit an Event link from the calendar ( right nav. You will be prompted to login with your PennKey  username and password (if you are not logged in already.) You can also login to the CMS directly. This will take you to the interface that shows your existing events as well as a link to add new events.


Enter the details of your event in the form.

Event Title: The title of your event

Images: You can add a single image or image slideshow to your event details page.

Summary: The summary will be displayed on the calendar list pages. We recommend that every event added to the calendar has a summary. It should be a few short sentences and include who the event is open to and information about the event such as the speaker.

Calendar Events Add Title Field LiveWhale CMS

The summary will be displayed below the event title.

Start Date & Time: If the event is an all day event and does not start at a specific time, leave the time blank and check the box “All Day”
End Date & Time: Optional but we recommend you enter one by checking “Add ending date & time” 


Calendar Events Add Date Field LiveWhale CMS


Location: If your event is being held at the Law School, you will see the location popup under Plot this event (as you start typing on the location.) You can select the option to use this location once the correct one appears. This will keep the location names consistent.

Calendar Events Location Field LiveWhale CMS


Event Description: The details of the event. This will be displayed on the event details page. You can add photos, videos and other details if necessary to your event.


Calendar Events Description Field LiveWhale CMS



Event Type: Select the relevant categories that relate to your event. (Academic & Registrar categories are reserved only for those groups)

Calendar Events Event Type Field LiveWhale CMS

Tags: If your event is related to a particular institute/clinic/etc, you can tag it with that group. Tags are used to display events in various locations throughout the web site.

Calendar Events Tags Field LiveWhale CMS


Related Content: You can enter the url of a site that has more information about the event.

Calendar Events Related Content Field LiveWhale CMS

Contact Info:  You must include contact information in this box, it can be your own information or your department’s information.

Calendar Events Contact Field LiveWhale CMS

Click the Save button to save your changes.

By default, your event status is pending. Your event will not appear on the web site until a member of the Communications department has reviewed and approved it.

Note: The Communications department determines which events are displayed on the web site homepage:

How to Update Existing Events

You can modify existing events (that you added) by logging in to the CMS at

 By default, you will see all of the events you have added to the calendar listed. You can also switch your view to see your events by status (approved or pending. ) Click the event name to edit the event information.

To delete an event, select the check box next to the event and then select Delete from the dropdown menu.

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