Ad Hoc Externships
Students may, under limited circumstances, seek faculty approval to create an individualized Ad Hoc Externship for academic credit.
An Ad Hoc Externship is intended to provide an experiential learning opportunity for a student who has demonstrated a strong interest in a specific subject area which does not have an experiential offering in the curriculum. The Ad Hoc Externship Program involves a structured academic course for four (4) or seven (7) credits requiring appropriate supervision, journaling requirements, and bi-weekly meetings with a faculty supervisor, in addition to all placement site responsibilities. Requests for approval of Ad Hoc Externships must be timely submitted to be considered (please see the deadline dates below).
In accordance with faculty policy, Penn Law does not grant academic credit for judicial externships or for externships performed at for-profit organizations or institutions, including law firms and corporate legal departments. The Ad Hoc Externship Program is not intended and may not be used as a means of obtaining academic credit for pro bono hours performed in an external setting which exceed the pro bono requirements of the Toll Public Interest Center.
Each Ad Hoc Externship application is considered on its own merits according to the Law School’s established policies. Past approval of an Ad Hoc Externship is not authority for, and may not be relied upon, when seeking approval for an Ad Hoc Externship.
Ad Hoc Externships may be permitted according to the following guidelines:
An interested student must submit a timely written Proposal seeking approval for an Ad Hoc Externship in accordance with the dates detailed in the Deadline For Proposals section below. Before the deadline mentioned below, students must submit to email@example.com the following “Ad Hoc Externship Proposal Form” - this is the case even if the student has not received an offer yet from the placement site. Once an offer is received, the student must complete the “Statement of Understanding” template form that is signed by the student, the faculty supervisor and the externship placement supervisor. Once this form has been signed by all parties, the student must email it to firstname.lastname@example.org so that the Ad Hoc Externship Faculty Committee can commence their review of the proposal.
- During their review of the proposal, the Ad Hoc Externship Faculty Review Committee may then request additional information from the student, and/or contact the placement site with any questions. The chairperson of the Educational Program Committee is responsible for chairing the Ad Hoc Externship Faculty Review Committee and for determining all approvals after consultation with the members of the Committee. A decision disapproving an Ad Hoc Externship proposal may be appealed to the full Educational Program Committee.
- Ad Hoc Externship proposals will be approved only upon a showing that (i) the externship would allow a student to study experientially a subject or subjects, directly related to their legal education, is not covered by a course or seminar offering (including clinical courses and current standing Externships with local non profit and government organizations that students bid on during Advance Registration) and, (if distant from Philadelphia), is not available through a comparable placement in the Philadelphia area that might be arranged; (ii) the student requesting approval has demonstrated a professional interest and commitment to the subject or subjects to be studied, and (iii) the goals and supervisory requirements applicable to all Penn Law Externships (see above) will be met. Proposals for Ad Hoc Externships based on personal reasons will not be approved.
- Some Externships may be subject to pre- or co-requisite clinical courses, depending on the nature of the placement. Application of this requirement will be made by the Director of Clinical Programs, in consultation with the Educational Program Committee Chair.
Except as provided herein, Ad Hoc Externships are approved solely for four or seven academic credits. A four credit Externship requires that the student work at the placement site on average 12 hours per week. A seven credit Externship requires that the student work at the site on average 21 hours per week. Students are required to start their Externship the week that the semester classes begin, and are required to work until the end of the examination period. Students may start working at their placement site before classes begin if they so desire, but credit will not be awarded for this time, and students will not be permitted to reduce the weekly hourly requirement for any time spent working before the semester begins.
Ad Hoc Externships for twelve academic credits will only be considered if (1) The site of the Externship is so distant that commuting from Philadelphia would not be feasible, or (2) The Ad Hoc Externship is in the Philadelphia area, but is not available on a part-time basis (i.e., it requires full-time participation) and no reasonably equivalent part-time externship is available in or within reasonable commuting distance from Philadelphia.
Students will be required to submit to their faculty supervisor bi-weekly reflective journals of their Externship activities. Except for (non-local, non-commuting) Ad Hoc Externships for twelve credits, students will be required to attend bi-weekly tutorials with their Penn Law faculty supervisor. If the distance from Philadelphia makes in-person supervisory sessions impracticable, reasonably comparable supervisory sessions shall be arranged through Skype or through other technological means.
Deadline for Proposals
Proposals for the FALL semester must be submitted by midnight on jULY 5.
Proposals for the SPRING semester must be submitted by midnight NOVEMBER 15.
Before the deadline mentioned here, students must submit to email@example.com the following “Ad Hoc Externship Proposal Form” - this is the case even if the student has not received an offer yet from the placement site. Once an offer is received, the student must complete the “Statement of Understanding” template form that is signed by the student, the faculty supervisor and the externship placement supervisor. Once this form has been signed by all parties, the student must email it to firstname.lastname@example.org so that the Ad Hoc Externship Faculty Committee can commence their review of the proposal.
Late Proposal submissions will not be considered. These deadlines were established in recognition that some placement sites have early deadlines, and that in all cases ample time is needed for the Ad Hoc Externship Faculty Review Committee to carefully consider proposals. In addition, these deadlines are consistent with the law school’s Advance Registration period.
Students are expected to pay for all travel expenses related to participation in the Ad Hoc Externship. However, there may be limited travel reimbursement assistance available to externs at government placements outside of Philadelphia, and at placements located at the United Nations. Eligible externship students will be notified prior to the start of the semester if funds are available.