Community Boards

Promote your event on screens across the Law School. Members of the Law School community may request one graphic per event on the digital community boards. Graphics must be 1920x1080 pixels for horizontal screens and 1080x1920 pixels for the vertical screen in Golkin Hall. Please note that the Community Boards cannot play videos or sound.

To support the Law School’s sustainability and accessibility goals, we will no longer produce foam core boards for display on easels. The Law School’s strategically placed digital community boards work well for event promotion.

All students have access to Canva to create their own graphics with templates provided from Comms as examples. If you are not on the account, please email ITS to set up your account.

• To begin your project, email commsrequest@law.upenn.edu.
• Create your own:
• Graphics for the horizontal community boards must be 1920x1080.
• Use strong, high-resolution visuals and limit the amount of text.
• Ensure your visuals are appropriately licensed.
• Use a QR code and/or short URL to drive viewers to the calendar entry for your event.
• Request a design:
• Please include all final text and provide guidance around visuals for your request.
• If you have already requested print materials, please indicate whether you want the same design or would like to use an existing template.
• A member of the Communications team will review your request and schedule your slide.

Please send your designs to the Communications team in a timely matter, two weeks in advance, so we may begin publicizing your event on the community board screens.

On the Docket

Students, faculty, and staff can post to the Law School’s internal communications system, “On the Docket.” This system allows community members to share events, programmatic updates, and other important information with the Law School’s community. On the Docket emails are sent every morning at 6:00 a.m.

All students, faculty, and staff are automatically subscribed to this email. Anyone who does not wish to receive On the Docket emails can work with ITS to set up email rules to automatically hide or archive these messages. Students are automatically removed from the On the Docket list on August 1 of the year they graduate.

• Access the On the Docket System
• For tips on how to use On the Docket, please refer to the ITS guide.

On the Docket Policies

Announcements can be submitted for review to share information about Penn Carey Law events, news, and updates related to their Law School activities.

Announcements are reviewed by the Office of Communications each business day in the following process:

• Submissions must be made before 12 p.m. on any business day to be published on the next business day.
• Announcements submitted after 12 p.m. on business days will be reviewed the following business day and published within one business day following the review process. Please note that announcements will not be reviewed on weekends and holidays (see the Academic Calendar for a listing of holidays).
• Example: If an announcement is submitted at 1:00 p.m. on Tuesday, then the announcement will be reviewed by Communications on Wednesday, and the announcement will be published on Thursday.
• Announcements will be included in On the Docket emails up to four times per announcement.

Events Calendar

As soon as you have confirmed a date and time for your event, add it to the Events Calendar on the Law School’s website.

Continue to update your event information as details become known.

How to Add a New Event

• To add your event to the calendar, click Submit an Event link or find it in the calendar (https://calendar.law.upenn.edu) under the right nav “Show Only” filter.
• You will be prompted to log in with your PennKey username and password (if you are not logged in already.) You can also log in to the CMS directly.
• This will take you to the interface that shows your existing events as well as a link to add new events.

For instructions on using the Calendar, go to: https://www.law.upenn.edu/its/docs/calendar/lw-calendar.php.

Social Media

• The Communications office can provide social media promotion in support of your event on the institutional Twitter account. Each student group event can receive a maximum of one tweet.
• Images must be provided as JPEGs at either 1200x627 or 1200x1200px. Your image may include event titles, but please remove descriptive copy, excessive text, small print, and QR codes from your images.
• Include the URL to your event on Penn Carey Law’s event calendar.
• Provide your request, image, and URL a minimum of two weeks in advance of your event date to commsrequest@law.upenn.edu.
• A member of the Communications team will review your request, provide copywriting per brand guidelines, and schedule your content.

Event Programs

• Communications can provide program design assistance for annual conferences and symposia as 7x8.5” PDF files.
• While we strongly encourage your event distribute the program as a digital file, Communications can facilitate the print orders with Campus Copy. The cost will vary based on the print quantity and needs to be considered as part of your student group budget. The Communications office requests you provide at least a two weeks for design time. If printed programs are requested, additional time (one week) should be factored in for production. Typical contents of the programs include the event schedule, CLE language, high-resolution images of speaker headshots, and their short, brief bios.

Please note that any events that do not require private invitations to attend are open to the public. Therefore, members of the press may be in attendance. If your group is recording the event for future distribution, panelists will be required to sign a release form.