Community Boards
To support the Law School’s sustainability and accessibility goals, we will no longer produce foam core boards for display on easels. The Law School’s strategically placed digital community boards work well for event promotion.
Members of the Law School community may request one graphic per event on the digital community boards. Please note that the Community Boards cannot play videos or sound.
How to Submit a Community Board Request
- To begin your project, email commsrequest@law.upenn.edu or submit a ticket.
- Please include all final text and provide guidance around visuals for your request.
- If you have already requested print materials, please indicate whether you want the same design or would like to use an existing template.
- A member of the Communications team will review your request and schedule your slide.
Screen Graphic Resolution
Graphics for the horizontal community boards must be 1920x1080. The vertical community board in Golkin hall requires 1080x1920 graphics.
On the Docket
Students, faculty, and staff can post to the Law School’s internal communications system, “On the Docket.” This system allows community members to share events, programmatic updates, and other important information with the Law School’s community. On the Docket emails are sent every morning at 6:00 a.m. and can be sent to the entire Law School or to custom lists.
All students, faculty, and staff are automatically subscribed to this email. Anyone who does not wish to receive On the Docket emails can work with ITS to set up email rules to automatically hide or archive these messages. Students are automatically removed from the On the Docket list on August 1 of the year they graduate.
- Access the On the Docket System
- For tips on how to use On the Docket, please refer to the ITS guide.
Policies
Students
Students can submit announcements for review to share information about events, news, and updates related to their Law School activities.
Student announcements require approval from the Office of Communications and will be reviewed each business day in the following process:
- Students must submit announcements before 12 p.m. on any business day to be published on the next business day.
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Announcements submitted after 12 p.m. on business days will be reviewed the following business day and published within one business day following the review process. Please note that announcements will not be reviewed on weekends and holidays (see the Academic Calendar for a listing of holidays).
- Example: If a student submits an announcement at 1:00 p.m. on Tuesday, then the announcement will be reviewed by Communications on Wednesday and the announcement will be published on Thursday.
- Students can request that announcements be included in On the Docket emails up to four times per announcement.
- The Office of Communications does not edit announcements, so it is vital that submissions are thoroughly proofread and free of errors.
Faculty and Staff
- Faculty and staff member announcements are not reviewed by the office of communications and are not subject to the 12 p.m./noon deadline.
- Faculty and staff members are limited to four send dates per announcement.
Events Calendar
As soon as you have confirmed a date and time for your event, add it to the Events Calendar on the Law School’s website.
Continue to update your event information as details become known.
How to Add a New Event
- To add your event to the calendar, click Submit an Event link or find it in the calendar (https://calendar.law.upenn.edu) under the right nav “Show Only” filter.
- You will be prompted to log in with your PennKey username and password (if you are not logged in already.) You can also log in to the CMS directly.
- This will take you to the interface that shows your existing events as well as a link to add new events.
For instructions on using the Calendar, go to: https://www.law.upenn.edu/its/docs/calendar/lw-calendar.php.