The Business Affairs staff is ready to serve.
LATEST NEWS BULLETIN:
If you have any questions regarding reimbursement procedures or process, or need helping using the Concur expense reimbursement system, please contact any of us in the Business Affairs Office (our contact information is at the bottom of this page).
Faculty staff, and students: If you are travelling internationally, click here to register your travel in the Global Activities Registry.
Students seeking reimbursement, please review:
Be sure to sign up for direct deposit before beginning expense reimbursement process. If you are already signed up for direct deposit through Student Financial Services, then your direct deposit is already set up for your reimbursement. To set up or verify your direct deposit information, please click here.
For full instructions for students who will be seeking reimbursement for University approved expenditures, please click here.
Student registration to be set up in Concur for processing should click here (PennKey and password required).
Faculty and Staff seeking reimbursement, please review:
To assist you in submitting expenses through the TEM system, we are providing a “starter-kit” to access the Concur Expense Report and to highlight some of the important processes involved in creating a report. Access the Concur starter kit now.
- Reviewing Reimbursements Processed: To see if your reimbursement has been processed yet, you no longer need to go to “My Reimbursements.” Instead, on your home page in Concur, look at the section called, “My Expenses.”
- Setting up your Concur Account: Set up your mobile app to take a picture of your receipt and automatically store the image under your own user login of Concur, as well as making travel plans and tracking expenses while you travel. Here are easy instructions for setting up your account.
- Training Materials and Videos: For training materials and videos provided by the Concur Team, please see the Training Manuals available here. Watch a video of the seminar held at the Law School on Thursday, July 18, with Penn’s Travel Manager, Hilary Easly.
- Bank of America Visa card: Full-time faculty and staff are eligible for the new Bank of America credit card. This card will automatically be credited after reporting expenses through the new reporting system. Apply for the card as full-time faculty or staff.
- Hands-on Help at the Law School: To assist individuals as you learn to prepare your expense report, Business Affairs staff will be available in the computer lab in T-222 each Tuesday at 10:00 am through September to assist you. We are also available as needed if that time doesn’t work for you in the Dean’s Suite (GK-101). Just give any of us a call—our contact information is below.
General Questions about Penn Law policies? Check our policies here:
- Travel and Entertainment (select option 2350 from the dropdown list)
- Procurement (select option 2300 from the dropdown list)
If you will be working at Penn Law, the three forms below need to be completed and returned to in the Business Affairs office before starting work. Also, please complete the on-line I-9 form, using Penn’s school code 10476 as the school code and select the correct “location” from the dropdown -Law School. Appropriate ID also is required for the I-9 (this is typically either a current passport or the combination of a driver’s license and social security card, but the full list of acceptable documents is available on the website). If you are a foreign national, then additional paperwork will be required. Please see any of us in the Business Affairs office for the additional paperwork required to put you on payroll if you are eligible.
Below is our contact information. Please feel free to e-mail, call or stop by in GK-101 if you have any suggestions or thoughts of additional items to include on our website.
Entering your payroll information:
For work-study students, student workers, temporary employees, and weekly-paid research assistants, your hours must be reported weekly to the Business Affairs Office by 10:00 am on Monday morning (holiday weeks will have a modified schedule) for the previous week’s work. Work-study time-sheets should be submitted to the office, while the others can log in their time in the log sheet located in our office (GK-101). For students who are not work-study that may have forgotten to submit their hours, you may e-mail your hours to firstname.lastname@example.org, indicating by date how many hours you worked in that given week.
Ernie R. Gonsalves
Vice Dean Business Affairs
Director of Fiscal Operations